Using Outlook Express – Adding or Updating Your Email Signature

Using Outlook Express you can create an email signature that sets you apart from your business competition or keeps your personal contacts up to date with minimal effort. Your signature is a way to communicate your business contact details with personality and professionalism.

Email signatures enhance business, social and personal networking. Knowing how to contact you is important for potential clients. An email signature can be shared with others whenever your email is forwarded.

1. When you open Outlook, click on Tools and then choose Options.

2. The tabs are in alphabetical order; you will want to click Signatures.

3. The dialogue box that opens has three sections. The first section gives you the choice of adding your signature to all of your Outgoing email. This option is the default and it is highly recommended that you use it.

You can also choose to add your signature to Replies and Forwards, this is recommended if you are aiming to increase exposure of your business and to develop networks.

The second section of Signatures allows you to add as many as you like. Sometimes your business may wish to tweak its marketing to suit the season, current social issues or specials and campaigns of yours. At these times an optional email signature can be made and Saved, Renamed or Removed.

The third section, Edit Signature requires that you click on the radio button to type in your text. There is also an Advanced button you can click on which will let you assign a signature file to each email account you use in Outlook Express.

A link to a promotional or newsy webpage can also be included, such as the location of a free PDF whitepaper with tips and resource links or your latest e-newsletter edition, or your latest family photo uploads. Again, a very useful tool for marketing to potential clients, or to keep your personal contacts updates with minimal effort as part of your Email Signature will be your link to your latest news.

4. Now click OK.  Give it a whirl, test it out by sending an email to yourself and check the result is as you anticipated.

Now you should  have a working idea of how to use Outlook express to create your email signature to enhance your business exposure and to keep your personal contacts updated with minimal effort.  We hope this free computer help has been useful, if you require assistance with this task or other computer help please feel free to contact us directly or leave a comment below.

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